Court Orders For Hosted Review Solutions: When the Judge Wants to See the Discovery Too

movingtruckFunny thing about discovery: Sometimes, the Judge needs to see the electronically stored information too. 

However, most judges will not want a lawyer to swing by in a truck to drop off 80 bankers boxes of printed email and spreadsheets at the courthouse. 

 It is also unlikely many Courts can afford purchasing litigation support software.  In these situations a web hosted review platform can be the solution. 

For those not familiar with them, a hosted litigation support solution is a database hosted online by a third party for a law firm or multiple firms.  This could be a firm with a very large case or multi-party litigation.  Each party can have its own secure log in passwords and not have access to their opponents’ work product. 

kcura-docreview

Magistrate Judge Facciola issued a discovery order that required the parties to consider using a hosted review platform.  The order set out as a “primary goal” for the parties to select a review platform with “hyper-linked to fields in a database that will permit the instantaneous retrieval from within the database of the information offered by plaintiffs in support of any factual proposition.”  El-Amin v. George Wash. Univ., 2008 U.S. Dist. LEXIS 85009 (D.D.C. Oct. 22, 2008).

 The Court set out three secondary goals:

  • A. The review software had to be easily used by counsel and by the Court.
  • B. The Court needed access to the review software.
  • C. The review software needed to be self-contained. El-Amin v. George Wash. Univ., 2.

 The Court even went so far as draft a six column database as an example for the parties. El-Amin v. George Wash. Univ., 2.

Claim Dr. Date Plaintiff’s Defendant’s objection Court’s ruling
No.     evidence in and any countering  
      support evidence  
123 Smith 10/02/01 Document or Counter argument why Claim
      testimony evidence is insufficient; sustained or
        tender of countering denied, with
        evidence with reason
        explanation  

Judges are judges because they are educated problem solvers.  It is not hard to imagine more discovery orders such as El-Amin v. George Wash. Univ.  Courts will face situations requiring all parties to have access to ESI and rulings to be made on objections, privileges or admissibility.  A hosted solution can distribute the costs among the parties and allow a court an opportunity to review the discovery for expedited rulings.  This beats a moving truck full of boxes.

Josh Gilliland is a California attorney who focuses his practice on eDiscovery. Josh is the co-creator of The Legal Geeks, which has made the ABA Journal Top Blawg 100 Blawg in 2013, 2014, and 2015, and was nominated for Best Podcast for the 2015 Geekie Awards. Josh has presented at legal conferences and comic book conventions across the United States. He also ties a mean bow tie.

  1. Josh, great blog – glad to see you out there promoting efficiencies and reducing costs.

    Keep in touch – look forward to seeing more of your posts.

    Beth